Société : Deliveroo Catégorie : Stage Activité : Administration / Services publics Lieu : Paris (Île-de-France)
Mission
The Role
As an Executive Assistant you’ll be providing high quality support to our General Manager in France and to the broader Fr leadership team . In this role you will work closely with the General Manager and our Leadership Team to ensure they are well prepared for all internal and external interactions. You will also work in close collaboration with the Executive Assistant team in London.
You will report to the General Manager. The role is based in our Paris Office.
This position is a permanent contract with a start date in September.
What You'll Be Doing
Managing complex Executive diaries including organising internal and external meetings across multiple locations
Preparing and maintaining forward looking calendar to ensure time is best utilised and well managed, arrange refreshments for meetings as required
Facilitate leadership meeting: preparing and communicating agendas for leadership meetings Secure meeting rooms for internal and external meetings, including external venue space as requiredArrange refreshments for meetings as required
Partner with various stakeholders (e.g. Enterprise Tech, Facilities team) to support smooth running of the business
Provide cover for other Leadership Support team members
Register guests with reception and welcome them on arrival
Research and book travel and accommodation
Book ground transportation including taxis
Ensure compliance with key policies, including but not limited to Travel & Expense policy
Process expenses
Raise purchase orders, process invoices Arrange courier services
Establish, maintain and update key docs / doc repositories including shared drives
Organise or support the organisation of team events/ offsites / workshops / socials
Positively contribute to making the Leadership Support team a great team, including through organising or participating in team events
Positively contribute to making Deliveroo a great place to work including through participation in social events and ERG events
Provide ad hoc administrative support as required, including personal life administration or collecting lunch
Manage ad hoc projects / initiatives as they arise
Manage when relevant approvals / signatories / Workday administration on behalf of VP
Partner with Comms team to ensure Introonet content remains accurate / up to date
Partner with Comms team to support effective delivery of key employee facing projects / initiatives eg: Golden Wings
Plan and support the delivery of org wide meetings / events eg: All Hands Prepare and communicate agendas for leadership meetings
Partner with internal and external comms team to draft internal and external comms on behalf of Executive
Requirements
5+ years of experience working for a global company
Must work calmly under pressure, excellent at making decisions and finding solutions at short notice
Highly adaptable to fast-paced and dynamic environments, often dealing with rapid changes and evolving priorities
Effective communication is essential, as EA often acts as a liaison between the executive team, various departments, and external stakeholders
You embrace change in your day to day role and comfortable working in a role where you need to adapt and pivot across multiple tasks
Maintaining confidentiality and building trust is vital
Proficient use of Google Suite, Slack, Workday, Netsuite, Procurement Hub and Egencia
Be a team player - collaborate and work closely with our team to ensure nothing falls through the cracks and provide support and assistance
Why Deliveroo?
Our mission is to be the definitive food company. We are transforming the way the world eats by making food more convenient and accessible. We give people the opportunity to eat what they want, when and where they want it.
We are a technology-driven company at the forefront of the most rapidly expanding industry in the world. We are still a small team, making a very large impact, seeking to answer some of the most interesting questions out there. We move fast, value autonomy and ownership, and we are always looking for new ideas.
Workplace & Diversity
At Deliveroo we know that people are the heart of the business and we prioritise their welfare. We offer a wide range of great benefits in areas including health insurance, family support, finance support, community, convenience, growth, time away and relocation.
We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest growing startups in an incredibly exciting space.
We believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. Deliveroo France was scored 99/100 on the Gender Equality Index 2023, demonstrating our commitment to diversity and equal opportunities. All you need is a passion for food and a desire to be part of one of the fastest growing companies in an exciting space.
À compétences égales, ce poste est ouvert aux travailleurs et travailleuses en situation de handicap ou assimilés au sens de l’article L5212-13 du Code du travail. Deliveroo s’engage en faveur de la diversité, l’égalité professionnelle, l’emploi des personnes en situation de handicap.
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